POS system with warehouse management and stock control

With the integrated lot and BBD management, you retain control over your stock at all times. You increase transparency in the warehouse, simplify traceability and ensure that products are sold or processed in good time. This saves time, reduces losses and makes your stock management more efficient.

Key features

• Manage batches and lots – Track stock levels by lot or batch at any time.
• BBD monitoring – Identify products with BBD dates approaching in good time.
• Seamless traceability – Track which lots are still in the warehouse or have already been sold.
• Fewer losses – Reduce write-offs due to expired goods.
• Suitable for many sectors – Ideal for food, wool retailers with lots, electronics and other sectors requiring lot and serial number management.

With the Arcavis Companion App, you get a powerful tool directly on your smartphone or tablet. Whether it's goods receipt, inventory, purchase orders or customer loyalty: The app enables fast, mobile processes - for more efficiency in the store, warehouse and customer areas.

Highlights

• Easy installation and unlimited users. Install the app, enter the access code and get started!
• Carry out inventories in no time at all: Count the warehouse at the same time with the app for iOS, Android or Zebra TC22
• Scan incoming purchase orders
• Create new purchase orders or customer orders on the go
• Carry out warehouse transfers
• Check and correct stock levels in the store

Arcavis Assistant is a specially trained AI agent with which we make your day-to-day work noticeably easier. Arcavis Assistant uses your data as well as help and ticket data from Arcavis to provide information or problem solutions very quickly.

However, our focus is still on people - the AI is a helper so that your employees can work faster, safer and more efficiently.

Highlights

• Faster support. Answers to your questions are automatically generated from the existing help articles - precise, comprehensible and within seconds.
• Optimized order quantities. AI-based suggestions based on your previous sales and purchase orders help to reduce overstocks and shortages.
• Automated delivery note entry. Delivery bills are automatically read in, the delivered quantities are transferred and posted in Arcavis - less typing, fewer errors.

Keep full control over your inventory at all times – whether in a branch, main warehouse, or secondary location. Articles can be moved purposefully, shortages avoided, and all transfers sustainably documented. This ensures that goods are always where they are needed – without Excel sheets, follow-up questions, or booking errors.

Highlights

• Guided process: Create transfer with source and target warehouse quickly
• Automatic replenishment: Target quantities are calculated based on minimum and target stock levels
• Manual addition possible: Add articles by search or barcodes
• Clear status overview: From "On the way" to "Completed" can be tracked at any time
• Accurate bookings:: Outbound in the warehouse of origin, inbound only upon confirmation in the destination warehouse
• Transparency and control: Every step is logged and traceable

With the purchase orders module in Arcavis, you always keep full control of your reorders. Link articles to suppliers, define minimum and target stock levels, and create orders directly from the system. Incoming deliveries can be conveniently posted to the warehouse, automatically updating all stock levels – centralised, precise, and transparent.

Highlights

• Management of main and secondary warehouses with supplier reference
• Define minimum and target stocks per article
• Enter, print or send purchase orders directly in the system
• Efficiently post deliveries to the warehouse
• Overview of all open, completed and outstanding purchase orders
• Transparent tracking across all branches

This allows you to manage your goods flow centrally and avoid bottlenecks – ensuring smooth operations and consistently available articles.

Arcavis supports various types of inventory so that you can record your stock in a way that suits your business. Whether a full annual inventory, partial inventory or ongoing spot checks - you always have an overview of your stock and its value. All inventories are prepared, carried out and completed centrally in the back office.

Inventory types

• Complete inventory: Count the entire warehouse
• Partial inventory: Count selected articles
• Continuous inventory: Scan and count articles continuously

The counts can be recorded manually in the back office or on the go with the Companion App. After completion, differences are automatically reported, evaluated and transferred cleanly to the warehouse.

Highlights

• Support for multiple inventory types (full, partial, sample-based, and perpetual)
• Preparation, execution, and completion in the back office
• Automatic calculation of variances and stock values
• Reports for completion, analysis, and traceability
• Parallel recording by multiple users or devices
• Seamless integration with stock management and accounting